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Home > Research Coordination Network

Upcoming Meetings

March 30, 2019, Marine Biological Laboratory 

  • A special talk at the Joint Atlantic Seminar for the History of Biology 
  • Talk Title: "The History of Science and the Science of History: Computational Methods, Algorithms, and the Future of the Field"
  • Saturday, March 30, 2019 during "An Introduction to Computational History of Science" session
  • Meigs Room, Swope Center
  • 4:30 - 5:30 p.m.

 

Past Meetings

November 1 - 4, 2018, Seattle

  • HSS Annual Meeting, Seattle, WA
  • Location:TBA
  • Schedule
  • Goals

September 18, 2018, London

September 8 - 9, 2017, Woods Hole

Thursday, September 7: Travel Day
Friday & Saturday, September 8 & 9: Meeting Dates
Sunday, September 10: Travel Day

Meetings @ MBL: Travel Information

The Peter Pan Bus Line has a convenient bus service to Woods Hole from Boston Logan Airport. Within Boston, the bus line also stops at Boston South Station located at 700 Atlantic Avenue.  In Woods Hole, the Peter Pan Bus Line stop is located at the SteamShip Authority, 1 Cowdry Rd, Woods Hole.

Please allow a minimum of 45 minutes between flight arrival and bus departure.

Directions to the Sands of Time Hotel from the SteamShip Authority are on the map below. 
For Complete MBL Travel Information, please see the MBL Directions page.

Driving Directions

If you are driving from Boston Logan Airport, Springfield, New York, Connecticut, please click here for specific driving directions.

Housing

ASU will pay your acommodations (housing rate and applicable taxes) directly to the Sands of Time Inn, 549 Woods Hole Rd, Woods Hole, MA 02543. Their front desk is open 24 hours a day and can be reached at 800-841-0114.   Accommodations include air conditioning and Wi-Fi.  

Map from Hotel to MBL Library (Lillie 103)

Lillie 103 Room Information

  • Room Security: Room will automatically open at 7:45 am on Friday and Saturday. If it does not, call MBL security at 508-289-7217
  • Room Media: Two sixty inch monitors, HDMI and VGA inputs, conference phone, integrated vidyo conference system, lecture capture, one whiteboard
  • Room Phone Number: 508-289-7103
  • MBL Media Services: Richard Boudreau, rboudreau@mbl.edu, 508-289-7771 ~ (will roll to cell phone)
  • MBL Front Desk Phone Number: 508-548-3705, Katy Dern: 417-270-7277

MBL Guest Policies

Click here to access the Guest Policies for the Marine Biological Laboratory. All participants are expected to have reviewed this information prior to arrival. The MBL's Code of Conduct can be accessed here.

Woods Hole Information and Local Eateries

Breakfast, lunch, and dinner will be "on your own" during the meeting. Click here for a list of local eateries! Participants will be reimbursed the federal per diem daily rate for the meeting, including travel days, which is $54.00. 

Welcome Brochure provides rich detail on the MBL and Woods Hole.

Link to Woods Hole weather.

Please visit www.woodshole.com for information on Woods Hole’s restaurants and services.  Also features a fun town webcam

Falmouth is 4 miles away and a larger center. Information can be found at www.Falmouthvisitor.com.

Logistics

Committee Members

Travel Funding

All RCN meetings expenses are funded and administered through the Center for Biology and Society at Arizona State University.

The Center will book directly your economy airfare and lodging depending on meeting logistics and approvals. No reimbursements can be made after the meeting.

If you have any questions, please contact Andrea Cottrell at Andrea.Cottrell@asu.edu or her direct line at 480-965-0075.

Travel Reimbursement Paperwork

DOMESTIC U.S. PARTICIPANTS

AFTER THE TRIP: In order for ASU to reimburse your airfare and/or ground transportation, you must complete a CBS Travel Reimbursement FormPlease complete section one only. You must also submit receipts for all expenses. All receipts must have your name, the date of purchase and the last 4 digits of a credit card number. Please scan and email reimbursement form and receipts to Andrea Cottrell (Andrea.Cottrell@asu.edu).

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INTERNATIONAL PARTICIPANTS

BEFORE THE TRIP: For reimbursement purposes, participants in this workshop will be classified as Independent Contractors. Please fill out, sign, and email scans of the following documents to Andrea Cottrell (andrea.cottrell@asu.edu).

** Form W-8BEN 
     A. Be sure to sign and date the bottom

** Alien Data Collection Form
     A. Pay special attention to Part 1      
     B. If you are in J-1 non-student status and your visa was not sponsored by Arizona State University, you will also need to provide a letter from your sponsoring institution, specifically the person listed in Box 7 of your approved DS-2019

** Compliance Statement for Payments to Visitors in Business and Tourist Status
     A. This form is only required for visitors in B1/B2 or WB/WT status
     B. Fill out Visitor Information section. Sign and date under Statement of Visitor.

** Copy of your Passport picture page

** Copy of your Passport Visa stamp page, if necessary

Reimbursements can NOT be processed without copies of all of these documents.

DURING THE TRIP: Be sure to keep your receipts for reimbursement. Also, you must capture your I-94 arrival/departure record from the US Customs and Border protection website while you are traveling.  The I-94 document is required for your expense reimbursement request, and will not be available to print after your departure from the US. An example can be found here. DO NOT submit your I-94 Travel History as it does not show your Visa status

Reimbursements can NOT be processed without the I-94.

AFTER THE TRIP: In order for ASU to reimburse your expenses, you must complete a CBS Travel Reimbursement FormPlease complete section one only. You must also submit receipts for all expenses. All receipts must have your name, the date of purchase and the last 4 of a credit card number. Please scan and email all forms and receipts to Andrea Cottrell (Andrea.Cottrell@asu.edu).

 

 


Generously funded by the National Science Foundation

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College of Liberal Arts and Sciences
PO Box 873301
Tempe, AZ 85287-3301
Phone: 480.965.8927
Fax: 480.965.8330
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