Resources for students, visitors, staff, and faculty


ASU faculty and student reimbursements

If making an expense on behalf of Arizona State University with prior authorization form the Center for Biology and Society that is not travel related please follow the instructions below to be reimbursed promptly.


Domestic visitors

Participants (non-speakers)

ASU Guest speakers reimbursement only

Reimbursement and honorarium

International visitors

Participants (non-speakers)

Guest speakers reimbursement

Travel logistics

Secure funding


Biology and Society and HPS graduate students are eligible to apply for Center for Biology and Society Student Funding.  Review guidelines for further information.

Other Graduate Student Funding Options... 

Create a trip request

Instructions here

Please review the Travel Guidance page found here for travel updates before submitting a trip request.

  • Trip request should be submitted as soon as you know you will be traveling and funding has been granted.
  • You can request a cash advance. Cash advances are issued 7-10 days prior to your trip start date. The amount that will be advanced is 75% of your total amount in your request and excludes your airfare and registration. If you do not have the cash option open, please email
  • Create a budget and see an example below. This will help with entering the amounts in the My ASU TRIP system.
  • Please note that the amounts entered in your request are just estimates and actuals will be entered in your expense report after your return.
  • Enter "Islas, Sofia Elena" as the Cost Center Manager when submitting your request under the Approval tab.


Instructions here

  • All booking must be done through Concur after your trip request has been approved.
  • Airfare should be booked at least 21 days before your trip begin date.
  • If an international flight, please follow the Fly America Act.

Create an expense report

Instructions here

  • Expense reports should be submitted no later than 1 week after your return date.
  • You will need itemized receipts for ground transport, baggage fees, and hotel stays.
  • Enter "Islas, Sofia Elena" as the Cost Center Manager when submitting your expense report.


If you need further assistance you can reach out to the following departments.

Booking questions:

Anthony Travel

Policy, trip request, and expense report questions:

ASU Travel Service Center


Biology and Society Unusual Student Project Award

Thanks to the generosity of a number of donors and alumni, there is financial support available for students who wish to undertake a special research project called the Unusual Student Project Award. Examples of funding could include: travel to an archive, equipment for field research, research supplies, etc.

Embryo Project Seminar Application

The Embryo Project is an initiative within the Center for Biology and Society that seeks to broaden public awareness of and literacy in science and social issues related to embryos and the processes of development. Undergraduate students may enroll in BIO 498, HPS 498 or HON 497 and graduate students may choose from BIO 591 and HPS 591.

Embryo Project Seminar Application

ASU Resources

ASU Computers

SOLS Services