Reimbursements in Workday

ASU FACULTY, STAFF, AND STUDENTS REIMBURSEMENTS

If making an expense on behalf of Arizona State University with prior authorization form the Center for Biology and Society that is not travel related please follow the instructions below to be reimbursed promptly.

REQUIRED DOCUMENTATION

  • Have an itemized receipt
  • Proof of event if available-e-mail invite, brochure, itinerary, etc…
  • Business Meals Reimbursement Form -only for good related expense or,
  • Purchase Reimbursement Form -goods and services non-food related

    Both forms need to be signed by Principal investigator if on Grant account or by Asst. Director Jessica Ranney if on a State/Local account.

Travel Logistics

Secure funding 

FUNDING FOR FACULTY

If you wish to apply for a Center travel grant, please use the following form.

FUNDING FOR STUDENTS

If you wish to apply for a Center travel grant, please use the following form. Once complete and signed by an advisor, submit it and a travel budget to Jessica Ranney in LSC 284. You must also demonstrate application for funds from other sources. Please see other graduate student funding below. 

TRAVEL BUDGET

CREATE A TRIP REQUEST

INSTRUCTIONS HERE

  • Trip request should be submitted as soon as you know you will be traveling and funding has been granted.
  • You can request a cash advance. Cash advances are issued 10 days prior to your trip start date. The amount that will be advanced is 75% of your total amount in your request and excludes your airfare and registration. If you do not have the cash option open, please email Myasutrip@asu.edu.
  • Create a budget and see an example below. This will help with entering the amounts in the MyASU trip system.
  • Please note that the amounts entered in your request are just estimates and actuals will be entered in your expense report after your return.
  • Enter Elena Islas as the Cost Center Manager when submitting your request under the Approval tab.

BOOKING

INSTRUCTIONS HERE

  • Airfare can be purchased throughout the MyASUTrip system: Concur after your trip request has been submitted.
  • Airfare should be booked at least 21 days before your trip begin date.
  • If an international flight, pleas follow the Fly America Act.
  • Hotel should be booked with a personal credit card, cash advance, or travel card.

CREATE AN EXPENSE REPORT

INSTRUCTIONS HERE

  • Expense reports should be submitted no later than 2 weeks after your return date.
  • You will need itemized receipts for business meals and hotel stays.
  • Enter Elena Islas as the Cost Center Manager when submitting your expense report.

CONTACTS

If you need further assistance you can reach out to the following departments.
Booking questions:
Anthony Travel
480-739-9145
1-844-682-5052
asu@anthonytravel.com

Policy, trip request, and expense report questions:
ASU Travel Service Center
480-965-3111
myasutrip@asu.edu

Reimbursements for Visitors

Domestic Visitors

PARTICIPANTS (NON-SPEAKERS)

ASU GUEST SPEAKERS REIMBURSEMENT ONLY

REIMBURSEMENT AND HONORARIUM

INTERNATIONAL VISITORS

PARTICIPANTS (NON-SPEAKERS)

ASU GUEST SPEAKERS REIMBURSEMENT

Training

Faculty

Students

Graduate Student Information

Graduate Student Fellowships & Funding Opportunities

Biology and Society Unusual Student Project Award

Thanks to the generosity of a number of donors and alumni, there is financial support available for graduate and undergraduate students who wish to undertake a special project. Examples of funding could include: travel to an archive or museum, travel or equipment for field research, research supplies, etc... 

Embryo Project Seminar Application

The Embryo Project is an initiative within the Center for Biology and Society that seeks to broaden public awareness of and literacy in science and social issues related to embryos and the processes of development. Undergraduate students may enroll in BIO 498, HPS 498 or HON 497 and graduate students may choose from BIO 591 and HPS 591.

Embryo Project Seminar Application

Embryo Project Illustration 

ASU Resources

ASU Computers

ASU Health & Wellness Services

SOLS Services

 

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