Resources

Resources for students, visitors, staff, and faculty

Reimbursements

ASU faculty and student reimbursements

If making an expense on behalf of Arizona State University with prior authorization form the Center for Biology and Society that is not travel related please follow the instructions below to be reimbursed promptly.

REQUIRED DOCUMENTATION

Have an itemized receipt
Proof of event if available-e-mail invite, brochure, itinerary, etc…
Business Meals Reimbursement Form - only for food related expense or,
Purchase Reimbursement Form - goods and services non-food related

Domestic visitors

Participants (non-speakers)

Fill out the Independent contractor reimbursement form
Fill out the Participant Support Certification Form
Provide receipts related to ASU visit
E-mail all documents to Elena.Islas@asu.edu

ASU Guest speakers reimbursement only

Fill out the Independent contractor reimbursement form and Speaker agreement form
Provide receipts related to ASU visit
E-mail all documents to Elena.Islas@asu.edu to process documents.

Reimbursement and honorarium

Fill out the Independent contractor reimbursement form and Speaker agreement form
Register in Financial Management system
Provide receipts related to ASU visit
E-mail all documents to Elena.Islas@asu.edu to process your reimbursement.

International visitors

Participants (non-speakers)

Fill out the Independent contractor reimbursement form
Fill out the Participant Support Certification Form
Register in Financial Management system
Complete the Data Collection form and any other tax form applicable
Provide receipts related to ASU visit
Complete the Request for Wire transfer form
E-mail all documents to Elena.Islas@asu.edu to process your reimbursement ASU

Guest speakers reimbursement

Fill out the Independent contractor reimbursement for m and Speaker agreement form
Register in Financial Management system
Complete the Data Collection form and any other tax form applicable
Provide receipts related to ASU visit
Complete the Request for Wire transfer form
E-mail all documents to Elena.Islas@asu.edu to process your reimbursement

Faculty

Faculty forms and resources

Travel logistics

Secure funding

FUNDING FOR STUDENTS

Biology and Society and HPS graduate students are eligible to apply for Center for Biology and Society Student Funding. Review guidelines for further information.

Other Graduate Student Funding Options...

SOLS Graduate Office Travel Award (e-mailed quarterly)
SOLS Scholarships SOLS Research and Training Initiatives (RTI) Graduate Student Resource
Graduate and Professional Student Association (GPSA) Funding and Awards
Graduate and Professional Student Association (GSPA) Innovation Fellows Program
Graduate College Travel Awards

Create a trip request

Instructions here

Please review the Travel Guidance page found here for travel updates before submitting a trip request.

Trip request should be submitted as soon as you know you will be traveling and funding has been granted.
You can request a cash advance. Cash advances are issued 7-10 days prior to your trip start date. The amount that will be advanced is 75% of your total amount in your request and excludes your airfare and registration. If you do not have the cash option open, please email myasutrip@asu.edu.
Create a budget and see an example below. This will help with entering the amounts in the My ASU TRIP system.
Please note that the amounts entered in your request are just estimates and actuals will be entered in your expense report after your return.
Enter "Islas, Sofia Elena" as the Cost Center Manager when submitting your request under the Approval tab.

Booking

Instructions here

All booking must be done through Concur after your trip request has been approved.
Airfare should be booked at least 21 days before your trip begin date.
If an international flight, please follow the Fly America Act.

Create an expense report

Instructions here

Expense reports should be submitted no later than 1 week after your return date.
You will need itemized receipts for ground transport, baggage fees, and hotel stays.
Enter "Islas, Sofia Elena" as the Cost Center Manager when submitting your expense report.

Contacts

If you need further assistance you can reach out to the following departments.

Booking questions:

Anthony Travel
480-739-9145
1-844-682-5052
asu@anthonytravel.com

Policy, trip request, and expense report questions:

ASU Travel Service Center
480-965-3111
myasutrip@asu.edu

Students

Graduate student information

Graduate student fellowships and funding opportunities

Biology and Society Unusual Student Project Award

Thanks to the generosity of a number of donors and alumni, there is financial support available for students who wish to undertake a special research project called the Unusual Student Project Award. Examples of funding could include: travel to an archive, equipment for field research, research supplies, etc.

Embryo Project Seminar Application

The Embryo Project is an initiative within the Center for Biology and Society that seeks to broaden public awareness of and literacy in science and social issues related to embryos and the processes of development. Undergraduate students may enroll in BIO 498, HPS 498 or HON 497 and graduate students may choose from BIO 591 and HPS 591.

Embryo Project Seminar Application