Center for Biology and Society

FACULTY
If you wish to apply for a Center travel grant, please use the following form.

• CBS FACULTY Travel Grant Application

STUDENT
If you wish to apply for a Center travel grant, please use the following form. Once complete and signed by an advisor, submit it and a travel budget to Jessica Ranney in LSC 284. You must also demonstrate application for funds from other sources. 

• CBS STUDENT Travel Grant Application

OTHER GRADUATE STUDENT FUNDING SOURCES

• School of Life Sciences Graduate Program
• SOLS Travel Awards and Scholarships Blackboard Link
• SoLS Research and Training Initiatives (RTI) Graduate Student Resource
• Graduate and Professional Student Association (GPSA) Funding and Awards
• Graduate College Travel Awards

TRAVEL BUDGET

• Budget Example

My ASU TRIP is ASU's travel management system for all faculty, staff, and graduate students for all out-of-state and international travel, as well as in-state travel with an overnight stay.

For additional information or questions about your travel claim, please refer to the concur travel quick reference guide or contact the ASU Travel Service Center at 480-965-3111.

CREATE YOUR TRIP REQUEST (6 weeks prior to travel)
     My ASU TRIP login
     Instructional documents and video walkthroughs

NOTE:
Cost Center Manager: Jessica Ranney
ATO: Maricel Scalzo

BOOK YOUR TRAVEL IN CONCUR (4 weeks prior to travel)
     Instructional documents and video walkthroughs

COMPLETE YOUR EXPENSE REPORT (within 5 business days after travel)
     Instructional documents and video walkthroughs

TRAINING
Instructional documents and video walkthroughs for all travel processes.

Please review the ASU policy on university travel for details on your responsiblities as an ASU traveler. 

U.S. RESIDENTS

Please submit the following to Andrea Cottrell at andrea.cottrell@asu.edu

1. Substitute W-9 Form
2. CBS Travel Reimbursement Form
3. All original travel receipts

Reimbursement processing takes four to six weeks from receipt of all paperwork. 
Reimbursements can NOT be processed without copies of all of these documents.
For any questions, please contact Andrea Cottrell at andrea.cottrell@asu.edu or 480-965-0075.

INTERNATIONAL VISITORS

Please submit the following to Andrea Cottrell at andrea.cottrell@asu.edu

NOTE: All travel must adhere to the Open Skies policy on air travel.

BEFORE THE TRIP
1. Form W-8BEN - be sure to sign and date the bottom.
2. Alien Data Collection Form -Pay special attention to Part 1. If you are in J-1 non-student status and your visa was not sponsored by Arizona State University, you will also need to provide a letter from your sponsoring institution, specifically the person listed in Box 7 of your approved DS-2019.
3. Compliance Statement for Payments to Visitors in Business and Tourist Status - This form is only required for visitors in B1/B2 or WB/WT status. Fill out Visitor Information section. Sign and date under Statement of Visitor.
4. Copy of your Passport, Visa and I-94 arrival/departure record. 

DURING THE TRIP: 
1. Be sure to keep your ground transportation and baggage charge receipts for reimbursement after the trip. 
2. You must print your I-94 arrival/departure record from the US Customs and Border protection website.  The I-94 document is required for your expense reimbursement request, and will not be available to print after your departure from the US.

AFTER THE TRIP: In order for ASU to reimburse your expenses, you must complete -
1. CBS Travel Reimbursement Form.

Reimbursement processing takes four to six weeks from receipt of all paperwork. 
Reimbursements can NOT be processed without copies of all of these documents.
For any questions, please contact Andrea Cottrell at andrea.cottrell@asu.edu or 480-965-0075.

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