Reimbursement Forms

ASU Faculty, Staff & Students

To be reimbursed for any purchase connected to a Center event or program, please fill out the appropriate form below and submit it with original receipts to either Andrea Cottrell or Jessica Ranney in LSC 284.

Travel

CBS Travel 

FACULTY
If you wish to apply for a Center travel grant, please use the following form.

STUDENT
If you wish to apply for a Center travel grant, please use the following form. Once complete and signed by an advisor, submit it and a travel budget to Jessica Ranney in LSC 284. You must also demonstrate application for funds from other sources. 

OTHER GRADUATE STUDENT FUNDING SOURCES

TRAVEL BUDGET

myASU Trip Resources

My ASU TRIP is ASU's travel management system for all faculty, staff, and graduate students for all out-of-state and international travel, as well as in-state travel with an overnight stay.

For additional information or questions about your travel claim, please refer to the concur travel quick reference guide or contact the ASU Travel Service Center at 480-965-3111 or by email.

NOTE:
Account Approver: Jessica Ranney
ATO: Alishia White

CREATE/UPDATE YOUR PROFILE
     Profile Request (if needed)
     Update your Profile & Enable E-Receipts (drop down #2)

APPLY FOR AN ASU TRAVEL CARD
     Travel Card FAQs
     Travel Card Application Instructions

TRAINING
Instructional documents and video walkthroughs for all travel processes.

Concur Travel Quick Reference Guide

CREATE YOUR TRIP REQUEST (6 weeks prior to travel)
     My ASU TRIP login

     Instructional documents and video walkthroughs

BOOK YOUR TRAVEL (4 weeks prior to travel)
     My ASU TRIP login
     Instructional documents and video walkthroughs

COMPLETE YOUR EXPENSE REPORT (within 5 business days after travel)
     My ASU TRIP login
     Instructional documents and video walkthroughs

Please review the ASU policy on university travel for details on your responsiblities as an ASU traveler. 

Visitors Travel Reimbursement Information

U.S. RESIDENTS

Please submit the following to Andrea Cottrell at andrea.cottrell@asu.edu

1. Substitute W-9 Form
2. Independent Contractors Reimbursement Form 
3. All original travel receipts

Reimbursement processing takes four to six weeks from receipt of all paperwork. 
Reimbursements can NOT be processed without copies of all of these documents.
For any questions, please contact Andrea Cottrell at andrea.cottrell@asu.edu or 480-965-0075.

INTERNATIONAL VISITORS

Please submit the following to Andrea Cottrell at andrea.cottrell@asu.edu

NOTE: All travel must adhere to the Open Skies policy on air travel.

BEFORE THE TRIP
1. Form W-8BEN - be sure to sign and date the bottom.
2. Alien Data Collection Form -Pay special attention to Part 1. If you are in J-1 non-student status and your visa was not sponsored by Arizona State University, you will also need to provide a letter from your sponsoring institution, specifically the person listed in Box 7 of your approved DS-2019.
3. Compliance Statement for Payments to Visitors in Business and Tourist Status - This form is only required for visitors in B1/B2 or WB/WT status. Fill out Visitor Information section. Sign and date under Statement of Visitor.
4. Copy of your Passport, Visa and I-94 arrival/departure record. 

DURING THE TRIP: 
1. Be sure to keep your ground transportation and baggage charge receipts for reimbursement after the trip. 
2. You must print your I-94 arrival/departure record from the US Customs and Border protection website.  The I-94 document is required for your expense reimbursement request, and will not be available to print after your departure from the US.

AFTER THE TRIP: In order for ASU to reimburse your expenses, you must complete -
1. Independent Contractors Reimbursement Form.

Reimbursement processing takes four to six weeks from receipt of all paperwork. 
Reimbursements can NOT be processed without copies of all of these documents.
For any questions, please contact Andrea Cottrell at andrea.cottrell@asu.edu or 480-965-0075.

 

Faculty

Students

Graduate Student Information

Unusual Student Grant Application

Thanks to the generosity of a number of donors and alumni, there is financial support available for those undergraduates who wish to undertake a special project, such as an undergraduate research project.

Embryo Project Seminar Application

The Embryo Project is an initiative within the Center for Biology and Society that seeks to broaden public awareness of and literacy in science and social issues related to embryos and the processes of development. Undergraduate students may enroll in BIO 498, HPS 498 or HON 497 and graduate students may choose from BIO 591 and HPS 591.

Embryo Project Seminar Application

Embryo Project Illustration 

ASU Resources

ASU Computers

ASU Health & Wellness Services

SOLS Services

 

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College of Liberal Arts and Sciences
PO Box 873301
Tempe, AZ 85287-3301
Phone: 480.965.8927
Fax: 480.965.8330
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