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AAAS 2020: Seattle, Washington

February 13 – 16, 2020

The AAAS (American Association for the Advancement of Science) meeting is the world's largest general scientific meeting. Attendance at this meeting is a wonderful opportunity to present your research, to attend sessions on a full range of science and policy topics, and to network with members of the international scientific community. Questions on what AAAS is like to attend? View our photos and recaps from prior years!

We have a limited number of travel awards and while applications will be competitive, this is an exciting opportunity! Don’t miss out! Applications are due via email to Jessica.Ranney@asu.edu  by October 4, 2019 at 10:00 AM.

Travel and Logistics

For more information and to apply, follow the directions below. Please contact Jessica Ranney with any questions.


Eligibility and Application

In order to be a candidate for the travel award, applicants must:

  • Be an enrolled Barrett Honors student or a Biology and Society undergraduate student.
  • Submit a signed letter of support from your ASU faculty research mentor, stating that you have made sufficient progress in your work and that you have permission to display your research/findings at a public scientific research meeting.
  • Submit a one-page essay explaining why you wish to attend this meeting and how you are likely to benefit from this opportunity. Please include how your research relates to the current topic and any applicable experience. 
  • Submit a draft of your proposed poster abstract (2,600 characters max, including spaces).
  • Complete our AAAS Travel Award Application and email it to Jessica Ranney (Jessica.Ranney@asu.edu) by the new deadline of October 4, 2019 at 10:00 AM.

Timeline

October 4, 2019 - Deadline for Travel Award Application to be submitted by 10 AM
Early October - Applicants notified of travel award acceptance
October 17, 2019 - Last day for abstracts to be submitted to AAAS 
First week of November - Students notified of acceptance by AAAS
Early November - Mandatory travel meeting (arranging airline tickets, hotel, and early bird registration) 
February 13, 2020 - Morning flight to Seattle
February 15, 2020 - Mandatory ASU at AAAS group dinner
February 16, 2020 - Evening flight to Phoenix
Late February, 2020 - Drop-in travel expense report help and deadline for all travel expense reports to be completed

Once Accepted

IF YOU ACCEPT THIS AAAS TRAVEL AWARD, YOU WILL BE PART OF A LARGE GROUP.  YOU MUST ACCEPT THE FOLLOWING CONDITIONS:

1) You must submit your poster abstract to AAAS by the deadline and have it accepted by AAAS in order to attend.  The deadline to submit your poster abstract online is Thursday, October 17 by noon.  Email a copy of your submission with your updated abstract to Jessica Ranney (Jessica.Ranney@asu.edu) by October 17.  Please read the AAAS guidelines carefully.

2) You will be expected to attend and participate in the full AAAS meeting, Thursday through Sunday. This means you may miss some classes.

Travel Information

1) Please be aware that our goal is to get everyone on the same flight. We will probably book a flight leaving Thurday morning and returning Sunday evening depending on when everyone presents their posters. More information to come.

2) After arriving, we will be taking the Link Light Rail from the SeaTac/Airport stop to the Westlake stop.

3) You will be sharing a hotel room which will need to be reserved using a personal credit card. Please speak with Jessica directly with any issues.

4) Be prepared for Seattle weather in February. We will cover a list of items to pack at the pre-travel meeting.

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